AMG Ingredients, an Asiamerica Group Company, has served the nutritional supplements, food, beverage, cosmetic, pet food and personal care industries since 1993. As a global ingredients distributor, we are dedicated to providing our customers with the highest quality ingredients that support optimal health and wellness. Our office is located in Montvale, NJ.
Job Title: Sales / Purchasing Coordinator (Part Time)
Location: Montvale, NJ
Key Responsibilities
Procurement & Vendor Management:
- Develop and maintain strong relationships with existing suppliers and vendors to ensure optimal pricing, quality, and delivery timelines.
- Identify and evaluate new suppliers, ensuring they meet the company’s procurement needs and standards.
- Negotiate pricing, terms, and delivery schedules with suppliers to secure the best deals and ensure cost-effectiveness.
- Communicate with vendors to confirm pricing, availability, and lead times, ensuring accurate and timely order fulfillment.
Order Management & Inventory Control:
- Coordinate, process, and track orders from suppliers to ensure timely delivery of goods and materials.
- Monitor inventory levels regularly and ensure stock availability, adjusting orders as necessary to maintain optimal levels.
- Implement and oversee efficient inventory control processes, ensuring timely reordering and reducing the risk of stockouts or excess inventory.
- Perform periodic inventory audits to ensure the accuracy and integrity of inventory records.
Sales and Operational Support:
- Collaborate with sales teams to forecast demand and ensure alignment with procurement needs.
- Coordinate with internal teams to ensure smooth order fulfillment from procurement through to customer delivery.
- Assist with the preparation and processing of purchase orders, invoices, and related documentation.
- Maintain accurate records of all purchasing activities and update the company’s accounting and inventory management systems.
Data Analysis and Reporting:
- Analyze purchasing trends and supplier performance to recommend cost-saving initiatives and improvements.
- Track and report on purchasing metrics, such as order cycle times, supplier delivery performance, and cost savings.
- Identify opportunities for process improvements in procurement and supply chain management.
General Office Support:
- Support day-to-day office operations and assist with managing documentation related to procurement and supply chain activities.
- Assist with the preparation of reports, data entry, and coordination of interdepartmental communications.
Qualifications:
- Associates or Bachelor’s degree in Supply Chain Management, Business Administration, or a related field.
- Proven experience in purchasing, procurement, or supply chain coordination.
- Strong organizational skills and the ability to manage multiple priorities effectively.
- Excellent communication and negotiation skills with vendors and internal teams.
- Proficiency in relevant software and tools, including accounting systems (Sage or QuickBooks), Microsoft Office applications (Word and Excel), and inventory management software (Cin7 or similar).
- Knowledge of procurement best practices and supplier relationship management.